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Social Work Case Note Template

This structured template ensures accurate, consistent, and comprehensive documentation of client interactions for social workers. It aligns with professional standards, supports continuity of care, and meets legal and ethical requirements.

Date: [Insert Date, e.g., MM/DD/YYYY]

Client Name: [Insert Full Name]

Case/Concern: [Insert Primary Issue, e.g., Anxiety, Housing Instability]

Social Worker: [Insert Name and Designation]

Location of Service: [Insert Location, e.g., Office, Client’s Home, Virtual]

Duration of Session: [Insert Time, e.g., 45 minutes]

Summary

Purpose of Interaction

[Describe the reason for the session, e.g., initial assessment, follow-up, crisis intervention]

Subjective (Client-Reported Information)

Chief concern or presenting issue (in client’s or caregiver’s words, using quotes when possible)

Relevant history (e.g., medical, family, social, or developmental)

Symptoms, concerns, or changes reported (include frequency, duration, intensity)Client’s strengths, resources, or coping mechanisms mentioned

Objective (Social Worker’s Observations)

Client’s appearance and behavior (e.g., demeanor, engagement, nonverbal cues)

Mood and affect (e.g., anxious, flat, congruent with stated mood)

Speech and communication (e.g., clarity, pace, age-appropriateness)

Thought processes (e.g., logical, disorganized)

Cognitive or perceptual observations (e.g., memory, focus, unusual perceptions)

Relevant physical observations (e.g., complaints of pain, visible signs)

Assessment

Primary diagnosis or issue (e.g., DSM/ICD code or social work concern, if applicable)

Differential considerations (e.g., rule out other conditions or issues)

Rationale for assessment (e.g., based on observations, client reports, or theoretical framework)

Progress toward treatment goals (e.g., improvements, setbacks)

Plan

Interventions provided (e.g., psychoeducation, coping strategies, referrals)

Effectiveness of interventions (e.g., client response or feedback)

Next steps (e.g., action items for client or social worker)

Follow-up details (e.g., date, time, location of next session)

Safety planning (if applicable, e.g., for high-risk situations)

Referrals or collaborations (e.g., to therapists, community resources)

Legal/ethical responsibilities discussed (e.g., informed consent, confidentiality)

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